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TERMS OF REFERENCE
FOR PFM PROJECT MANAGER
1. BACKGROUND
1.1 Public Financial Management (PFM) in the Sudan
is characterized by inadequate internal control and accounting systems, limited
transparency in government processes, the ineffectiveness of procurement and
audit, shortage of qualified accounting and auditing staff, absence of a robust
legal framework and less than optimal governmental financial control systems.
The MoFNE has therefore expressed its desire to re-engineer the business process
for Public Financial Management in the Sudan through the acquisition of an
integrated financial management information system (IFMIS) as part of its PFM
reform agenda. Specifically, the government considers the implementation of
IFMIS as an essential element of the PFM reform agenda. Putting in place an
IFMIS at Federal level would enable the government to control spending, deficits
and achieve greater efficiencies and accountability in the budgeting
process.
1.2 The Government of Sudan (GoS), has recently
undertaken a number of policy and institutional reforms to address the
challenges resulting from the loss of revenues and export earnings from oil
resources due to the secession of South Sudan in July 2011. Fiscal, monetary,
and exchange reforms were implemented in June 2012 and subsequently in September
2013. In order to partly offset the adverse impact of these reforms on the
vulnerable groups, the Government in June 2012 and subsequently in 2013
increased the minimum wage level, and salaries and wages of civil servants, and
provided direct financial assistance to 500,000 vulnerable households. The
Government has signaled its commitment to pursue further macroeconomic and
structural reforms over the medium-term including further fiscal consolidation,
reduction in subsidies on petroleum products and ameliorating the effects of
these policies on vulnerable households.
1.3 The African Development Bank (AfDB) is a
multilateral financial institution which is involved in the development and
financing projects in its 54 Regional Member Countries (RMCs) in Africa. The
Banks Ten- Year Strategy 2013 – 2022 has identified governance and
accountability as foundations needed to achieve inclusive economic growth and
reduce poverty. It is against this back drop that the Public financial and
macroeconomic management Capacity Building Project (PFM) is recruiting a Project
Manager, to undertake implementation of the public financial management
project.
1.4 The Project Manager will be based in Khartoum
and attached to the Project Implementation Unit of the PFM project where he/she
will report directly to the Project Steering Committee.
2. SCOPE OF THE PROPOSED PFM PROJECT
IMPLEMENTATION
The PFM projects aim is to enhance the effectiveness
and efficiency in debt management and accountability in the use of public
resources coupled with improved financial depth and effectiveness and efficiency
in macroeconomic planning. The PFM project’s overarching objective is to create
the installation of public financial management information system, debt
management and Integrated Financial Management Systems and an electronic trading
platform that are fully integrated; A business continuity and disaster recovery
platform that is functioning satisfactorily; Highly trained staff in debt
management, macroeconomic management, accounting, procurement, budgeting
(including gender-based budgeting), using multi-year methodology; and enhanced
capacity and supporting skills. In this regard, the Project Manager will ensure
the effective implementation of the project activities to ensure achievement of
the intended objectives.
3. DUTIES AND RESPONSIBILITIES
The Project Manager will perform the following
duties:
- Prepare a high level implementation plan for this
project within 30 days after initiating the work. The plan should include the
contracting method and chronogram of execution of all activities to be performed
by the project and milestones.
- Monitor and facilitate compliance with the
implementation, legal, financial and technical requirements of the
project.
- Coordinate with the Procurement/Finance Officer and
other Implementing Partners in all procurement activities to ensure timely
implementation.
- Undertake the monitoring and evaluation of
performance indicators and outcomes against the targets of the
project.
- Establishes standards, tools and procedures for use
on the project, including issues, risks, Change and Information Management based
on implementation methodology proposed by the implementation
partner.
- Manages data security, software and license
control.
- Assists with and provides guidance on the
production of user documentation.
- Ensures early preparation of Acceptance test schema
for all phases and modules being implemented.
- Follows up on User sign off on all acceptance
tests
- Management and support of the various
implementation platforms.
- Ensures proper functioning of the hardware and
software systems and support.
- Ensures that required back-up and disaster recovery
measures are taken.
- Contributing to technical strategy, policy and
procedure.
- Leads in the preparation of technical documentation
to agreed quality standards
- Contributes to strategy, policy and
procedure.
- Management of supplier/contractual
relationships.
- Budgetary control of the programme of
projects.
- Monitoring of, and responding to, issues at the
functional implementation levels.
- Provide support [in the form of review and
approval] of all documentation and processes, procurement management, financial
management, etc of project staff and all Implementing Partners.
- Review and prepare comments for all the
reports/documentation prepared by project staff and other Implementing
Partners.
- Ensure effective communication between the MEM,
project staff, Implementing Partners and all other stakeholders.
- Ensure timely preparation of the quarterly progress
report for submission to the Bank
- In coordination with the project team, prepare the
evaluation methods and final selection of consultancy, services, goods,
etc.
- Review procurement plan and ensure updates of the
plan are completed periodically.
- Prepare monthly execution reports for the Bank
specifying if the plan of action under i) is being fulfilled and if the Bank’s
disbursements are on schedule according to the chronogram of execution of the
activities of this project.
- Oversee the preparation of financial statements and
ensure timely external audit of the project.
5. REPORTS / OUTPUTS
The project manager will ensure that the following
reports are
prepared:
i. Plan of action and chronogram of execution of project activities.ii. TORs for consultants and project staff, as required.iii. Monthly execution reports (including financial statements of the project funds)iv. Monthly performance reports.v. Quarterly Reports to the Bankvi. Audited financial statements of the project sent to the Bankvii. Project Completion Report on f the execution of the project
6. QUALIFICATIONS REQUIRED:
The candidate will have at least a bachelor’s degree
in Computer Science or a relevant field, with suitable education or advanced
training or experience in Public Financial Management (PFM) or Economics or
Finance or any relevant discipline. Relevant professional certification is
highly desirable.
The candidate is expected to have at least ten years’
of experience managing large IT projects, preferably finance related in Public
or international organization.
The candidate must be dynamic and goal driven, have
good inter-personal skills, strong verbal and written communication skills in
Arabic and English, and a proven track record of successful completion of
projects. Sound knowledge of the African Development Bank procurement policies
and procedures would be an advantage.
7. DURATION OF THE WORK
The contract is for a total period of 4.5(four and
half) years renewable at the end of each year based on performance.
IF YOU DECIDE TO SUBMIT YOUR CURRICULUM VITAE,
PLEASE SEND IT TO THE FOLLOWING ADDRESS:
MINISTRY OF FINANCE AND NATIONAL ECONOMY
(MOFNE)
MINISTRY NEW TOWER, 4th FLOOR,
GAMAA STREET. Khartoum
Emails: Ibrahim-eltayeb2010@outlook.
The Last Date for submission of CVs is Monday in
May 26, 2014 at 12:00 Noon
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